Theme: Identification & Certificates

Ration Card for LGBTQ+ Persons

Ration cards are helpful when you want to get essential goods such as rice, grains, etc. at a lower subsidised price from shops set up by the government. Ration Cards have been introduced as part of the Government’s Public Distribution System and is an important identity proof. They are issued to people depending on their economic status, so some people may be issued a ration card which is APL (Above the Poverty Line) or it may be BPL (Below the Poverty Line). 

Since Ration cards are issued by State Governments, the procedures to obtain them are also dependent on the State rules. Under the law, ration cards are issued to the eldest woman in the household who is above 18 years and this woman would be considered to be the ‘head of the household’. If there is no woman, then the eldest male gets the Ration Card. Now as per the law, even transgender women can be the heads of the households.1 

Given below are some of the important rights you have while applying or updating a Ration Card.

 

New Ration Card

You should fill out the application form, which you can obtain from any Circle Office, or download it from your state government’s website. You can access the portals to the relevant website for all the states here. To understand how to get a new Ration Card, read here. 

  • Name: If you have changed your name to reflect the gender you identify with, you can fill your new name in the application form. You should carry a copy of your changed name in the Central/State Gazette and a copy of other ID proofs which recognize your new name in case the circle office authorities require it. 
  • Gender Details: While obtaining a new Ration card, you may have 3 options for gender which is “male”, “female” and “third gender”. Since Ration Cards are regulated state wise, sometimes there may not be an option to choose transgender and in such situations, you should:
    • Contact the Ration Card Circle Officers and ask what can be done
    • Carry proof of identity such as an affidavit which would have details such as gender that you identify with, your new name, etc.
    • Take the help of lawyers, NGOs etc.

Updating / Changing Ration Card Details

You can update the demographic information of your Ration Card and by doing so you will receive a newly issued card which will have updated information. Read here to understand in detail how to update Ration Card details.  

  • Changing Your Name: If you want to update your name to reflect the gender you identify with, you can fill your new name in the application form. You should carry a copy of your changed name in the Central/State Gazette and a copy of other identification proofs which recognize your new name.
  • Changing Gender Details: If you want to update your gender, then you can mark from the 3 options given which is “male”, “female” and “transgender”.


The Circle Office officials may ask you for proof of gender identity or proof of change of name, but they cannot subject you to any form of harassment or gender verification on the spot. If you face any harassment or discrimination, you should complain to the Ration card authorities. If these authorities do not respond, you can take help from lawyers, NGOs, etc. to make the process easier and take action by filing a complaint with the police.

  1. Ashwin Kumar Misra v Bharat Sarkar, 2015(4) RCR (Civil) 327. [↩]

Updating Driving License

Sometimes, you may need to update certain details on your Driving License (DL), after which you will be given a new DL, and your old DL will be taken away. Please note that you do not have to take a driving test to update your DL. To update your Driving License, follow the steps given below:

Step 1 – You can update details like your name, address, etc., so you must understand the procedure for updating any specific detail in your state. The procedures and the documents required vary across states.

Step 2 – You should go to the Regional Transport Office (RTO)/ Regional Transport Authority (RTA) of your state, and ask for the relevant application form. For example, in Gujarat,1 if you want to update your DL, you must make an application in Form L.L.D. with the details of the original DL and you must submit an application made on plain paper.

Step 3 – You should submit the relevant documents. For example, in Gujarat, you must submit  a No Objection Certificate (NOC) from the original licensing authority.

Step 4 – You should then pay the required fee for updating for DL. For example, in Gujarat, the fee is Rs. 200. This fee varies across states.

If you require any additional help and support, please see here. Read this government resource to know more

  1. Department of Port and Transport, Government of Gujarat, http://rtogujarat.gov.in/process_licence.php#link4 [↩]

Applying for new Driving License

You can apply for a new Driving License (DL) in any state where:

  • You either live or ordinarily conduct business, or
  • Where your driving school from where you have taken your training1 is located

You must apply for a DL after 30 days2 and within 180 days3 (6 months) of the issuance of the Learner’s License. Please note that you need either a learner’s license or a Driving Certificate from a driving school that has been accredited by a body notified by the Central Government .

Procedure for Applying In-Person4

Step 1 – You should go to the Regional Transport Office (RTO) or Regional Transport Authority (RTA) of your state

Step 2 – You should fill and submit the application form

Step 3 – You should submit the following.

  • A valid learner’s licence issued by a the RTO, if any (original and a self-attested copy)
  • 3 recent Passport size photographs5
  • Proof of identification (original and a self-attested copy)
  • Proof of age (original and a self-attested copy)6
  • Proof of residence (original and a self-attested copy)6
  • Declaration of physical fitness, which will be available on your state’s website or your state’s RTO’s office. For example, for Delhi, you can download the form here.
  • The prescribed fee. This fee varies across states.

Step 4 – You should take the driving test, on the scheduled date, as conducted by the RTO/RTA,7 which will certify your ability to safely drive and handle a motor vehicle.8 However, you don’t have to take a driving test if you already hold a driving license, and the time between the expiry of that license and your application for a new license does not exceed 5 years.9

Step 5 – After passing the test, you should submit your passport sized photographs, or get a photograph clicked, and submit your finger impressions.

Step 6 – You can check your application status here, with your application number and date of birth.

Step 7 – You can then collect your DL. Sometimes, the RTO/RTA may deliver it to your address, but you should ask the RTO/RTA for the details on this step.

Online Procedure10

Step 1 –  You should visit the website of Ministry of Road Transport and Highways, and click on “Apply Online”, and subsequently on “New Driving License”. This will redirect you to a page that will instruct you on how to fill out the application online.

Step 2 – You should fill in the application form.

Step 3 –  You should upload the documents, which are the same as the ones mentioned above, and the fee,  and submit the application.

Step 4 – You should take a print-out of the filled application, along with the reference number, and submit it at the relevant RTO/RTA.

Step 5 –  You should take the driving test on the scheduled date,  as conducted by the RTO/RTA. The details of the test are given above.

Step 6 – After passing the test, you should submit your photographs and finger impressions.

Step 7 – You can check your application status here, with your application number and date of birth.

Step 8 – You can then collect your DL.  Sometimes, the RTO may deliver it to your address, but you should ask the RTO for the details on this step.

If you require any additional help and support, please see here.

Read this Delhi government resource to know more on driving licenses.

  1. Section 9(1), Motor Vehicles Act, 1988. [↩]
  2. Rule 15(1), Central Motor Vehicles Rules, 1989. [↩]
  3. Section 14(1), Motor Vehicles Act, 1988. [↩]
  4. IndiaGov Archive, Obtain Driving License, https://archive.india.gov.in/howdo/howdoi.php?service=6 [↩]
  5. Rule 14(1), Central Motor Vehicles Rules, 1989. [↩]
  6. Rule 4, Central Motor Vehicles Rules, 1989. [↩] [↩]
  7. Rule 15(2), Central Motor Vehicles Rules, 1989. [↩]
  8. Section 9(3), Motor Vehicles Act, 1988. [↩]
  9. Section 9(3) (a)(i), Motor Vehicles Act, 1988. [↩]
  10. Ministry of Road Transport & Highways, Sarathi, https://sarathi.parivahan.gov.in/sarathiservicecov10/newDLDet.do [↩]

Renewal of Driving License

A Driving License (DL) is valid for a limited time period, based on which you have to renew it. Given below are the time limits for validity of a Driving License (DL), with respect to its issue or renewal:

  • If you have not turned 30 years old, it will be effective till you turn 40 years old
  • If you are between the ages of 30 and 50, it will be effective for 10 more years
  • If you are between the ages of 50 and 55 , it will be effective for until you turn 60 years old
  • If you are 55 years old or above, it will be effective for 5 more years

However, this varies across states. For example, in Delhi, a DL is valid for 20 years, or until you attain 50 years of age, whichever is earlier.1

You must renew your DL 1 month2 before this period has passed, if you wish to keep driving. You may do so in any state, through any appropriate authority.3 In some states like Delhi, you must do so within 1 year of the expiry of your DL, otherwise you will have to take a driving test.4 If the application is late for more than five years after the date of expiry of the licence, the applicant should undergo all the formalities to obtain a fresh licence.2

You can apply for a DL in any state where:

  • You either live or ordinarily conduct business, or
  • Where your driving school from where you have taken your training5 is located

Follow the steps given below to renew your DL:

Step 1 – You should visit the Regional Transport Office (RTO)/ Regional Transport Authority (RTA) of your state and fill in and submit the application form

Step 2 – You should submit the following:6

  • 3 recent Passport size photographs.
  • Driving License (original and a self-attested copy)
  • Proof of age (original and a self-attested copy)7
  • Proof of residence (original and a self-attested copy)7
  • Declaration of physical fitness, which will be available on your state’s website or your state’s RTO’s office. For example,for Delhi, you can download the form here.  Alternatively, you must submit a medical certificate, which you can download here, if you are over 40 years of age.8
  • The prescribed fee. This varies across states.
  • Any additional documents that might be required, according to the state you live in.

Step 3 – You can then collect your renewed DL.  Sometimes, the RTO may deliver it to your address, but you should ask the RTO for the details on this step.

If you require any additional help and support, please see here.

Read this government resource to know more

  1. Transport Department (Government of Delhi), Frequently Asked Questions, http://transport.delhi.gov.in/content/frequently-asked-questions [↩]
  2. Ministry of Road Transport & Highways, Parivahan Sewa, Renewal, https://parivahan.gov.in/parivahan/en/content/renewal [↩] [↩]
  3. Section 15, Motor Vehicles Act, 1988. [↩]
  4. Section 15(4), Motor Vehicles Act, 1988. [↩]
  5. Section 9(1), Motor Vehicles Act, 1988. [↩]
  6. Rule 18(1), Central Motor Vehicles Rules, 1989. [↩]
  7. Rule 4, Central Motor Vehicles Rules, 1989. [↩] [↩]
  8. Section 15(1), Motor Vehicles Act, 1988. [↩]

New Learner’s License

You need to get a Learner’s License before you can apply for a Driving License. Given below is the online and in-person procedure for obtaining a Learner’s License:

Procedure for Applying In-Person

Follow the steps given below to get a new Learner’s License:

Step 1 – You should go to the RTO/RTA Regional Transport Office (RTO)/ Regional Transport Authority (RTA) of your state.

Step 2 – You should fill in and submit the application form.

Step 3 – You should submit the required documents.

  • Proof of age (original and a self-attested copy)1
  • Proof of residence (original and a self-attested copy)1
  • 3 recent Passport-sized photographs2
  • Declaration of physical fitness, which will be available on your state’s website or your state’s RTO’s office. For example,for Delhi, you can download the form here.
  • The prescribed fee. This fee varies across states.

Step 4 – Thereafter, you should take and pass a preliminary learner’s test,3 which will test how well acquainted you are with traffic procedures, familiarity with the vehicle, etc.4 For example, in Delhi, this is the syllabus of the test.

Step 5 – You must undergo a medical examination, where colour-blindness and movement of limbs will be examined.

Step 6 – If you pass your tests, you can collect your Learner’s License once it is ready. Sometimes, the RTO may deliver it to your address, but you should ask the RTO for the details on this step.

Step 7 – You can also check your application status here, with your application number and date of birth.

Online Procedure

Follow the steps given below to get a new Learner’s License:

Step 1 – You should visit the website of Ministry of Road Transport and Highways, and click on “Apply Online”, and subsequently on “New Learner’s License”. This will redirect you to a page that will instruct you on how to fill out the application online.

Step 2 – You should fill out the application form.

Step 3 –You should upload the relevant documents, given above.

Step 4 – You should submit the application.

Step 5 – You should take a print-out of the application along with the reference number and submit it at the relevant RTO.5

Step 6 – You should take and pass the learner’s test. The details are given above in Step 4 of the offline procedure.

Step 7 – You should undergo a medical examination. The details are given above in Step 5 of the offline procedure.

Step 8 – You can check your application status here, with your application number and date of birth.

Step 9 –  You can collect your Learner’s License.  Sometimes, the RTO may deliver it to your address, but you should ask the RTO for the details on this step.

If you require any additional help and support, please see here.

  1. Rule 4, Central Motor Vehicles Rules, 1989. [↩] [↩]
  2. Rule 10, Central Motor Vehicles Rules, 1989. [↩]
  3. Rule 11, Central Motor Vehicles Rules, 1989. [↩]
  4. Rule 11(2)(d), Central Motor Vehicles Rules, 1989. [↩]
  5. Ministry of Road Transport & Highways, Sarathi, https://sarathi.parivahan.gov.in/sarathiservicecov2/sarathiHomePublic.do [↩]

Duplicate/Lost Driving License

If you have lost or damaged your Driving License (DL), you can apply for a duplicate DL, in which case you will be given a new DL.

Follow the steps given below for a duplicate DL:

Step 1 – You should inform the Regional Transport Office (RTO)/ Regional Transport Authority (RTA) of your state, from where you obtained the original DL, that you have lost/damaged your DL, and apply in writing for the issuance of a duplicate DL.

Step 2-  You should fill in and submit the application form.

Step 3 – You should submit the following:1

  • FIR of the lost DL
  • Declaration of physical fitness, which will be available on your state’s website or your state’s RTO’s office. For example,for Delhi, you can download the form here.
  • Proof of residence (original and a self-attested copy)2
  • The prescribed fee. This fee varies across states.
  • Any additional documents that might be required, according to your state.

Step 4 – You can then collect your DL.  Sometimes, the RTO may deliver it to your address, but you should ask the RTO for the details on this step.

If you are unable to obtain a duplicate license or your state does not allow it, you can apply for a new one, but you will have to demonstrate that you tried to get a duplicate license, and that it wasn’t possible for you to get it.3

If you require any additional help and support, please see here.

Read this government resource to know more

  1. Transport Department (Government of Delhi), Duplicate Driving License, http://transport.delhi.gov.in/content/duplicate-driving-licence [↩]
  2. Rule 4, Central Motor Vehicles Rules, 1989. [↩]
  3. Section 9(7), Motor Vehicles Act, 1988. [↩]

Learner’s License

A Learner’s License1 is a temporary license which is valid for 6 months, which legally allows you to practice driving on Indian roads, as long as you are accompanied by an adult who holds a valid Driving License.2 Please note that you must be 18 years old before you apply for a DL for a vehicle other than a transport vehicle, so you need to get your Learner’s License renewed or get a new one, depending on the regulations of your state, if you get your Learner’s License before you turn 18 years of age. For example, in some states you can get your learners license after the age of 16 years to drive a motorbike of 50 cc with the permission of your parents or guardian.

You can apply for a DL in any state where you either live or ordinarily conduct business, or where a school of driving is located from where you have taken your training.3 The DL is issued by the Regional Transport Office (RTO)/ Regional Transport Authority (RTA) of each State, under the Ministry of Road Transport and Highways,.

Criteria for Grant of Learner’s License

Any person can be granted a Learner’s License, if you meet the following criteria:

  • You are at least 16 years of age4.
  • Your parents/guardians have given consent, in case you want to drive a motorcycle without gear5
  • You are not disqualified from holding3 a Driving License

Precautions to be taken while Driving with a Learner’s License

You should take the following precautions while driving a motor vehicle with a learner’s permit:

  • You are accompanied by an adult who holds a valid Driving License who will be able to control or stop the vehicle, if necessary2
  • The letter “L” is painted, in the front and the rear of the vehicle, or a sign is affixed with the letter “L”. The painting should be at least 18 centimeters square, and the letter “L” should be at least 10 centimeters high, 2 centimeters thick and 9 centimeters wide at the bottom.2
  • You are not carrying any passengers with you, if you are on a motorcycle, except your instructor.6

Penalty for Underage Driving

There is a strict penalty in place for those who allow minor persons to drive their motor vehicles without following the provisions mentioned above. Further, the juvenile will be punished under the Juvenile Justice Act, 2000, in addition to the provisions of Motor Vehicles Act, 1988.7

You can get a new Learner’s License, get it renewed or get a duplicate. If you require any additional help and support, please see here.

Read this government resource to know more

  1. Transport Department (Government of Delhi), Learner License, http://transport.delhi.gov.in/content/learner-licence [↩]
  2. Rule 3(b), Central Motor Vehicles Rules, 1989. [↩] [↩] [↩]
  3. Section 8(1), Motor Vehicles Act, 1988. [↩] [↩]
  4. Section 4(1), Motor Vehicles Act, 1988 [↩]
  5. Section 72, Motor Vehicles Act, 1988; Rule 12, Central Motor Vehicles Rules, 1989. [↩]
  6. Rule 3, Central Motor Vehicles Rules, 1989. [↩]
  7. Section 199A(6), Motor Vehicles Act, 1988. [↩]

Renewal of Learner’s License

As a Learner’s License is valid only for 6 months, you need to get it renewed or get a new one once that period has passed.

You can renew your Learner’s License, which is valid for 6 months, or obtain a new one after the date of its expiry, depending on the rules of your state. This procedure varies across states, so you should check the rules specific to your state. For example, in Haryana, you can renew your Learner’s License only once.1

If you require any additional help and support, please see here.

Read this government resource to know more

  1. IndiaGov Archive, Obtain Driving License: Haryana, https://archive.india.gov.in/howdo/service_detail.php?formid=151&service=6. [↩]

Duplicate/Lost Learner’s License

If you have lost or damaged your Learner’s License, you can get a duplicate Learner’s License with your application number and date of birth. Follow the steps given below to get a print-out of your Learner’s License:

Step 1 – You should visit the website of Ministry of Road Transport and Highways, and select the State. This will redirect you to a page that will ask you for your application number and date of birth.

Step 2 – You should fill in the required details.

Step 3 – You can then print your Learner’s License.

If you require any additional help and support, please see here.

Read this government resource to know more

New/Reissue/Updation of Passport

The procedure for a new Passport, updating a Passport and re-issuing a Passport in case you have lost or damaged it, is the same in India. With respect to Passport, reissue refers to renewal of a passport. These can be done either online or in-person – both the procedures are described below.

Please note that you can cancel/reschedule your Passport appointment only two times in a given year, and once that is over, you must restart the process after one year.1 For example, if you have booked an appointment for 16th January, 2020, and you change it to 20th January, 2020, you only have one opportunity left to change/cancel your Passport appointment.

Online Procedure

You have two modes of application i.e. via online form submission2 or via online e-form submission.3 These are discussed in detail below:

Step 1 – For online form submission, you should register on Passport Seva Portal, and then log in to the Passport Seva Portal, where you will be able to download the e-Form for fresh/reissue of Passport. For e-form submission, you should register on Passport Seva Portal and then log in to the Passport Seva Portal, where you should click on “Apply for Fresh Passport or “Reissue of Passport”.

Step 2 – For online form submission, you should download the form, and fill it, and click it “validate and save”. This will generate an XML file, which you must upload through “upload e-form”.  For e-form submission, you should fill in the form and submit it.

Step 3 – You should click on “Pay and Schedule Appointment”, which will enable you to schedule an appointment at Passport Seva Kendra (PSK) at a branch of your preference.

Step 4 – You should make the online payment.  The fee payable also varies on the basis of what kind of Passport you are applying for, if it is a new Passport or a re-issue, etc.

Step 5 – You should take a print-out of the application receipt containing Application Reference Number (ARN) or Appointment Number, and visit the PSK where you have booked your appointment,  along with original documents. You can also check this list to find out the Passport Seva Kendras in India.

Step 6 – You should get your documents verified in the PSK. The documents required vary on the basis of whether the applicant is a major person, minor person or senior citizen, if the applicant is eligible for Non-ECR category, reason for reissue, etc. You will generally require to provide proof of birth, proof of residence, and proof for Non-ECR category, if applicable. See here for a consolidated list of documents that you will require.

Step 7 – You should get your finger impressions taken, and get your photograph clicked.

Step 8 –  You should get police verification done, where the police from your local police station will come and verify your address.

Step 9 – You can track your application status through the online account you have made on the portal.

Step 10 – Your Passport will be delivered to you. The time taken for you to get your Passport also depends on many factors, such as need for police verification, time taken for verification of documents, etc.

Procedure for Applying In-Person3

To apply for a new Passport/reissue of Passport in person, follow the steps given below:

Step 1 – You should download the application form for new/reissue of Passport from Passport Seva Portal on an A4 size paper, or purchase the form from the local District Passport Cell (DPC) for a nominal fee. See here to find a DPC.

Step 2 –  You should fill the form, and submit it with the required documents to the DPC.

Step 3 – You should get your application and documents verified by the officials at DCP. See Step 3 of online procedure for details.

Step 4 –  You should pay the prescribed fee in the form of a demand draft. Please ensure you write your name, date of birth, and the date of submission of form behind the DD. See above for details.

Step 5 –  You should get your finger impressions taken, and get your photograph clicked.

Step 6 – Thereafter, you should collect the Acknowledgment Letter which contains a File Number, which you can use for tracking the application status.

Step 7 – You should get police verification done, where the police from your local police station will come and verify your address.

Step 8 – Your Passport will be delivered to you. The time taken for you to get your Passport also depends on many factors, such as need for police verification, time taken for verification of documents, etc.

If you require any additional help and support, please see here.

Read this government resource to know more

  1. Ministry of External Affairs, Passport Seva, FAQs, Fee Payment, https://portal1.passportindia.gov.in/AppOnlineProject/online/faqFeePayment [↩]
  2. Ministry of External Affairs, Passport Seva, e-Form Submission, https://portal1.passportindia.gov.in/AppOnlineProject/online/pccOnlineEForm [↩]
  3. IndiaGov, Passport Seva Portal, https://www.india.gov.in/spotlight/passport-seva-portal-convenient-way-get-passport#tab=tab-2 [↩] [↩]

Passport

A Passport is an official document issued by the government that allows you to travel1 internationally, and serves as a proof of identification.1 The Ministry of External Affairs issues Passports through the Central Passport Organisation (CPO) and you will be able to apply for a passport by approaching Passport Offices, Passport Seva Kendras (PSK) and Post Office Passport Seva Kendras (POPSK) in India.

There are three kinds of Passports: ordinary, official and diplomatic.2 In this section, only ordinary Passports will be covered, for which only Indian nationals are eligible. Please note that you can hold only one Passport at a time.3

Please note that a Passport will be valid for a period of 10 years,4. India-Bangladesh Passports which were valid for 3 years have been discontinued in 2013.5

 

Precautions to take for a Passport:6 

  • You must not send a Passport out of any country by post.
  • You should not let anyone who is not authorized to use the Passport possess it.
  • You are personally responsible for its safety, so if it is damaged or lost, you must immediately report it to the nearest Passport authority, or the nearest Indian Mission or Post and to the local police, if you are abroad.
  • You must not alter your Passport in any way, without authorization of the relevant official(s).
  • If your children’s particulars are included in your Passport, they must not travel alone.
  • A child, whose particulars are included in his guardian’s Passport, must apply for a separate one on turning 15 years of age.

If you violate these provisions, you can be punished with jail time between  3 months and 2 years and/or a fine between Rs. 500 and Rs. 5,000, on the first offence, and with double the penalty on subsequent  offence.7 For example, if you allow someone to use your passport, the first you will be jailed for 2 years and/or fined Rs. 5,000, and if you do it again, you will be jailed for 4 years and/or be fined Rs. 10,000.

Penalties in Relation to a Passport 

If you do any of the following, you can be punished with jail time between 1 and 5 years and a fine between Rs. 10,000 and Rs. 50,0008:

  • You travel internationally without  a valid Passport or travel documents
  • You provide false information and do not disclose information, in order to get a Passport
  • You do not provide your Passport for inspection to relevant authorities (i.e. any Passport authority, any police officer above and equal to the rank of Sub-Inspector, and any officer empowered by the Central Government in relation to this)
  • You use a Passport or travel documents that belongs to another person
  • You allow another person to use your Passport or travel documents
  • You aid or help anyone in doing the points given above.

Please read here for surrender of Passport, and here for revocation and impounding of Passport.

You can get a new Passport or get it reissued and updated. There is also a facility for a Tatkal Passport. If you require any additional help and support, please see here.

Read this government resource to know more.

  1. Section 3, Passports Act, 1967. [↩] [↩]
  2. Section 4(1), Passports Act, 1967. [↩]
  3. Rule 13, Passports Rules, 1980. [↩]
  4. Rule 12(1A), Passports Rules, 1980. [↩]
  5. Rule 12(2), Passports Rules, 1980. [↩]
  6. Schedule V (Conditions 3, 4, 5, 6, 7, 8), Passports Rules, 1980. [↩]
  7. Section 12, Passports Act, 1967. [↩]
  8. Section 12(1), Passports Act, 1967. [↩]

Tatkal Passport

Tatkal Passport is a scheme available citizens who need their Passports urgently. In this scheme, the Passport is dispatched within 1 working day excluding the date of submission of application if police verification is not required, and in 3 working days, if it is required.

To apply for a Tatkal Passport, follow the procedure given for obtaining a  new Passport, and check “Tatkal” in “Type of Application” while filling out the application form.

If you require any additional help and support, please see here.

Check out this Government FAQ to know more

Procedure for New PAN Number

You can apply for a PAN Number either online or in person.

Applying for a PAN Number (Online)

The process is as follows:

Step 1: You may visit the Income Tax Department (ITD) website here to find out whether you already have a PAN Number or not.

Step 2: An applicant can make an online application for a PAN Number through the National Securities Depository Limited (NSDL) website.

Step 3: For submitting applications for new PAN Number, Indian citizens including those living outside India have to select Form 49A1 on the NSDL website here. Download the form here. Read detailed instructions for filling Form 49A here. A token number will be generated and sent to your email address, that you can use to save the entered details, and edit later.

Step 4: The applicant should ensure that the necessary supporting documents are submitted along with the application. It is necessary to submit one Proof of Identity (PoI) bearing the name of the applicant, one Proof of Address (PoA), and Proof of date of birth.2 Please note that it is mandatory to quote Aadhaar/Aadhaar Enrolment ID for making an application for PAN Number.3 View the consolidated list of documents here. The Name mentioned in the Application Form and the Name in the PoI/PoA should match exactly.

If the applicant is a minor (i.e. below 18 years of age at the time of application), any of the documents of any of the parents/ guardian of such minor shall be deemed to be the proof of identity and address of the applicant.

Step 5: The applicant can fill in the online application for a PAN Number by:

  1. i) Submission of physical form and documents after online data entry
  2. ii) Aadhaar based e-KYC

iii) Scanned based – Aadhaar based e-Sign

  1. iv) Scanned based – Digital Signature Certificate (DSC)

For more information, read here.

Step 6: The processing fee charges for applying for PAN Number vary depending on whether or not you require a physical PAN Card. Find your applicable fee details here.4 Payment of online application fee can be made through credit/debit card, or net-banking. You can check the status of your financial transaction for online application here.

Step 7: On successful payment, an acknowledgement slip will be generated, which you will also receive via email. You are required to save and print it in order to send it to the NSDL. You can regenerate your acknowledgement receipt here (application after July 16, 2016), or here (application on or before July 15, 2016).

Step 8: In your online application for PAN Number, you can choose a Physical mode of submission where you send physical documents to the NSDL address. For Paperless modes of application such as e-KYC, e-Sign based or DSC based application, there is no need to send physical documents to NSDL. For more information, read here.

Step 9: Applicants may track the status of their PAN Number application using the unique Acknowledgement Number here. Alternatively, you may send an SMS – NSDLPAN <space> 15-digit Acknowledgement number to 57575.

Step 10: A new PAN Number is allotted by the ITD and a printed PAN Card along with an allotment letter is dispatched by the NSDL, to the applicant. Normally, around 2 weeks are required to complete the process. You can also download your e-PAN Card here.

You can also apply for a PAN Number if you are a corporate applicant like a company, or a foreign citizen.

If you require any additional help and support, please see here.

Applying for a PAN Number (in Person)

Step 1: Submit a physical application for a PAN Number to any TIN Facilitation Centre (TIN-FC) or PAN Centre of NSDL. Locate TIN-FCs cum PAN Centres near you here. You can also locate the nearest exclusive PAN Centre here.

Step 2: Fill in Form 49A, which can be downloaded here. Ensure that the necessary supporting documents are submitted along with the application for PAN Number. Refer to Step 4 given above in the Online application section for further details.

Step 3: Your fee details5 vary depending on whether you require a physical PAN Card.

If a physical PAN Card is required to be dispatched to an Indian address, your fees (inclusive of applicable taxes) is Rs. 107. If a physical PAN Card is required to be dispatched to an foreign address, your fees (inclusive of applicable taxes) is Rs. 1,017.

The fees (inclusive of applicable taxes) for an e-PAN Card which is dispatched to your email ID is Rs. 72.

Step 4: Collect your acknowledgement slip.

Step 5: Track the status of your PAN Number application using the unique Acknowledgement Number here. Refer to Step 9 given above in the Online application section for further details.

Step 6: A printed PAN Card along with an allotment letter is dispatched by the NSDL, to the applicant. Normally, around 2 weeks are required to complete the process.

If you require any additional help and support, please see here.

Read this Government resource for more information on this

  1. Rule 114(1), Income-tax Rules, 1962. [↩]
  2. Rule 114(4), Income-tax Rules, 1962. [↩]
  3. Section 139AA, Income-tax Act, 1961 inserted by the Finance Act, 2017. [↩]
  4. Tax Information Network of Income Tax Department, PAN, https://www.tin-nsdl.com/services/pan/form49A.html [↩]
  5. Tax Information Network of Income Tax Department, PAN, FAQ’s, https://www.tin-nsdl.com/faqs/pan/faq-pan-procedure.html [↩]

PAN Card

A PAN card represents your Permanent Account Number (PAN) which is a 10-digit alphanumeric identifier, issued by the Income Tax Department. Each assessee (e.g. individual, firm, company, etc.) is issued a unique PAN Number. No person who has already been allotted a PAN Number shall apply, obtain or possess another PAN Number.1

Initially, you will have to apply for a PAN Number. When your PAN Number is ready, you will be given a PAN Card with the details of your PAN Number on the card. A PAN Card is accepted as a valid proof of identity anywhere in the country. It can also be used as proof of identity when making an application for a passport, voter ID card, driving licence, electricity connection etc.

You can also download an e-PAN, which is a digitally signed PAN Card issued in electronic format by the Income Tax Department using Aadhaar e-KYC.

PAN Number is a permanent number and once you get a new PAN number, it does not require renewal. However, the details on your PAN Card can be updated.

Hence, you may make an application for:

  • A new PAN Card when you already have a PAN Number
  • Changes or corrections in your existing PAN Card details. In this case, the new PAN Card issued to you will bear the same PAN Number but with updated information.

You2 have the option of applying for a PAN Number as it is useful while filing taxes, setting up a bank account, etc. However, applying for a PAN Number is not always optional. It is mandatory for all existing assessees or taxpayers or persons who are required to file income returns, even on behalf of others, to have a PAN Number. It is compulsory to quote your PAN Number on return of income tax.

Further, if you intend to enter into economic or financial transactions where quoting PAN Number is mandatory, then you must have a PAN Number. These include:3

  • Payment in cash to a hotel or restaurant against a bill/bills at any one time exceeding fifty thousand rupees.
  • Payment in cash in connection with travel to any foreign country or payment for purchase of any foreign currency at any one time exceeding fifty thousand rupees.
  • Sale or purchase of any immovable property exceeding ten lakh rupees.
  • Sale or purchase of goods or services of any nature exceeding two lakh rupees per transaction.

If you are mandatorily required to apply for a PAN Number and you fail to do so, the Assessing Officer may direct you to pay a penalty of Rs. 10,000.4

If you require any additional help and support, please see here.

Read this government resource to know more.

  1. Section 139A(7), Income-tax Act, 1961. [↩]
  2. Section 139A(3), Income-tax Act, 1961 [↩]
  3. Rule 114B, Income-tax Rules, 1962. [↩]
  4. Section 272B, Income-tax Act, 1961 [↩]

Applying for New PAN Card

You may make an application for a new PAN Card when you already have a PAN Number.

Step 1: For an applicant who has already obtained a PAN Number and wishes to obtain a new PAN Card, download the form here. The form is also available at any TIN-FC or PAN Centre of National Securities Depository Limited (NSDL). The same form is applicable for both Indian citizens as well as non-citizens. Select appropriate check boxes in front of the relevant field (i.e., name, father’s name, date of birth) to update details.

Step 2: You will have to submit the form and the supporting documents at any such centre, with the required fee. The documents to be submitted along with the application are:

The consolidated list of documents and the applicable charges can be found here.

Step 3: The application request is forwarded to the ITD and a new PAN Card is printed and dispatched to the applicant.

For a new PAN Card, you can also apply online for Reprint of PAN Card (only when there is no updation required in data) by clicking here. This facility is only available for those PAN Number holders whose latest PAN Number application was processed through NSDL e-Gov and/or e-Filing portal of Income Tax Department. There is no requirement of submitting any application form along with supporting documents for processing the PAN Card Reprint request. To know more, read the guidelines here.

If you require any additional help and support, please see here.

Read this government resource to know more.

Updating PAN Card

You may make an application for updating changes/corrections in existing PAN Card details. When you apply for updating of details, you will receive a newly issued PAN Card which will bear the same PAN Number but with updated information.

The process for applying for a change/correction of PAN Card data is more or less the same as the application process for allotment of new PAN Number.

Step 1: For an applicant who has already obtained a PAN Number and wishes to obtain a new PAN Card or make changes/corrections in the existing PAN data, download the form here. The form is also available at any TIN-FC or PAN Centre of NSDL. The same form is applicable for both Indian citizens as well as non-citizens. Select appropriate check boxes in front of the relevant field (i.e., name, father’s name, date of birth) to update details.

Step 2: You will have to submit the form and the supporting documents at any such centre, with the required fee. The documents to be submitted along with the application are:

  • Proof of Identity, Address and Date of Birth
  • Proof of PAN Number (copy of existing PAN Card, or PAN allotment letter)
  • Proof for Change Requested to support change in PAN Card data

The consolidated list of documents and the applicable charges can be found here.

Step 3: The application request is forwarded to the ITD(Income Tax Department) for update of the database and upon confirmation, a new PAN Card is printed and dispatched to the applicant.

If you require any additional help and support, please see here.

Read this government resource to know more

Ration Card

Ration card is an official document issued to households that are eligible to purchase essential commodities, such as food grain, at  subsidized prices from the Public Distribution System, and also serves as a proof of identification.

Ration cards are issued by the Department of Food Supplies and Consumer Affairs of state governments, under the Ministry of Consumer Affairs, Food and Public Distribution and the eldest woman of the house, above the age of 18, is the head of the household for the purposes of issue of Ration Cards.1 As the issue of Ration Cards is governed by the state, there may be variations in the procedure, documents required, etc. depending on which state you live in.

There are two primary types of Ration Cards:

  • Priority Ration Card – Priority Ration Cards are issued to households that meet the eligibility criteria set by their state government. Each priority household is entitled to 5 kilograms of food grain per member.2 Antyodaya (AAY) Ration Cards – AAY Ration Cards are issued to “poorest of poor” households.3 Each AAY household is entitled to 35 kilograms of food grain.2

 

Source: Karnataka.com. For representational purposes only.

Electronic Ration Card

The governments of some states, like Delhi, have launched an e-Ration service, which are just as valid as physical Ration Cards. This service will enable you to obtain Ration Cards, and check the costs and food grain availability online. For example, for Delhi, you can download your e-Ration Card here.

You can get a new Ration Card, get it updated or get a duplicate. If you require any additional help and support, please see here.

Read this government resource to know more.

  1. Section 13(1), National Food Security Act, 2013. [↩]
  2. Section 3(1), National Food Security Act, 2013. [↩] [↩]
  3. Press Information Bureau, Antyodaya Anna Yojana, https://pib.gov.in/newsite/mbErel.aspx?relid=95141 [↩]

Updating Ration Card

When you update your Ration Card, you get a new card with the details changed, as indicated by you. Please read below for information on the details that can be updated, and the procedure for updation.

You can update the following details:

  • The number of family members covered
  • Your personal details, like the name, etc.
  • The details of the head of the household.
  • Change in address
  • Your photograph and biometric details
  • Any other details of the family members covered in the Ration Card1

To update your Ration Card, follow the steps given below:

Step 1 –You should go to the Circle Office, and tell them what you need to update, on the basis of which, you will be provided with the relevant application form.

Step 2 – You should fill out the application form.

Step 3 – You should submit the relevant documents. The documents required vary from state to state, and also with respect to the details you need to update. For example, if you need to add a family member to be covered under the Card, you must provide his/her birth certificate.

Step 4 – You should get your documents verified.

Step 5 –  You should collect your acknowledgement slip.

Step 6 – You can then collect your Ration Card/get it delivered. Some states have the facility to download it online. For example, in Delhi, you must download it online.

If you require any additional help and support, please see here.

Read this government resource to know more

  1. Process flow for existing Ration Card modifications, https://ahara.kar.nic.in/status2/docs/Direction_RC_english%20pdf.pdf [↩]

Applying for New Ration Card

You may require a Ration Card for purposes like getting ID proof, purchasing grains at subsidized prices, etc. To get a new Ration Card, please follow the steps given below. Both the online procedure and the procedure for applying physically is given.

Procedure for Applying In-Person

Follow the steps given below to get a new Ration Card1:

Step 1 – You should fill out the application form, which you can obtain from any Circle Office, or download it from your state government’s website. You can access the portals to the relevant website for all the states here.

Step 2 – You should submit the relevant documents. Though the documents required vary across states, you will commonly be required to submit the following:

  • Proof of identification
  • Passport-sized photographs of the female head of your family attested by a gazetted officer/MLA/MP/Municipal Councillor
  • The specified proof of residence (If you cannot provide proof of residence, the office will conduct record the statements of two witnesses in your neighbourhood)
  • Income certificate, if applicable
  • The Surrender/Deletion Certificate of the previous Ration Card, if any
  • The prescribed fee. This varies across states.

Step 3 – You should get your documents verified by the officers at the Circle Office.

Step 4 – You should collect your acknowledgement receipt from the authorities.

Step 5 – You can then collect your Ration Card from the Circle Office/get it delivered.  For example, in Delhi, the Ration Card is uploaded online. The time limit varies across states. For example, in Delhi, it can take up to 2 months.

Online Procedure

You can also apply for a Ration Card online, depending on whether your state has that facility available. You can also check the status of your Ration Card in some states here.

Once you have your Ration card, you can also download it online through your state government’s website. For example, for Delhi, you should go to the website, and fill in the relevant details, such as Ration Card number, Aadhar number, etc., and you will be able to download your Card online.

If you require any additional help and support, please see here.

Read this government resource for more information.

  1. IndiaGov Archive, Apply for Ration Card, https://archive.india.gov.in/howdo/howdoi.php?service=7 [↩]

Duplicate/Lost Ration Card

If your Ration Card is damaged or lost, you can approach the Circle Office, and ask them for a duplicate Ration Card. You will be given a new Ration Card, with the same details as your original.  To get a duplicate Ration Card, follow the steps given below:

Step 1 –  You should go to the Circle Office, and tell them that you need a duplicate Ration Card, on the basis of which, you will be provided with the relevant application form.

Step 2 – You should fill out the application form.

Step 3 – You should submit the relevant documents. Generally, you will have to submit an FIR for the Ration Card, if it is lost.

Step 4 – You should get your documents verified.

Step 5 –   You should collect your acknowledgement slip.

Step 6 – You can then collect your Ration Card/get it delivered. Some states have the facility to download it online. For example, in Delhi, you must download it.

If you require any additional help and support, please see here.

Check this resource on the National Government Service Portal

Voter ID Card

A Voter ID Card, also known as the Electors Photo Identity Card (EPIC) is a photo identity card that is issued by the Election Commission of India (ECI) to all individuals who are eligible to vote.1 This card is commonly known by other names such as an election card, voter’s card, Voter ID, etc.

The primary purpose of this card is to improve the accuracy of the electoral roll and to help prevent cases of electoral fraud. It serves as an identification proof when individuals cast their vote and prevents the impersonation of voters.2 Know more about voting without Voter ID Card here.

The Voter ID Card also acts as a valid photo ID proof for several official purposes such as obtaining Aadhaar, PAN Card etc.

The Voter ID Card contains the elector’s name, age and residence (among other particulars), and must have elector’s photograph affixed to it. It bears the signature of the Registration Officer i.e., the electoral registration officer of your constituency.3 The voter’s card is prepared in duplicate, and one copy is retained with the registration officer while the other is delivered to the voter.4

You can enroll as a voter if you:5

  1. Are an Indian citizen
  2. Have attained the age of 18 years
  3. Are ordinarily resident of the polling area of the constituency where you want to be enrolled
  4. Are not disqualified to be enrolled as an elector. The disqualification may happen if you are convicted for an offence or you carry out corrupt practices.6

Know more about who can vote here.

A Voter ID Card does not require any renewal. You can obtain a new Voter ID Card and also update your Voter’s ID. If you require any additional help and support, please see here.  

Read this government resource to know more.

  1. Section 61(b), Representation of the People Act, 1951; Rule 28(2), Registration of Electors Rules, 1960. [↩]
  2. Rule 28(1), Registration of Electors Rules, 1960. [↩]
  3. Rule 2(d), Registration of Electors Rules, 1960. [↩]
  4. Rule 28(3), Registration of Electors Rules, 1960. [↩]
  5. Article 326, Constitution of India. [↩]
  6. Section 11A, Representation of the People Act, 1951. [↩]

Applying for New Voter ID Card

You can obtain a new Voter ID Card either by applying online or in person.

Obtaining a Voter ID Card

Step 1: You are eligible to vote if your name appears in the electoral list, otherwise you need to register to vote. Check if you are registered to vote here. Read more about verifying your name here.

Step 2: Check which category of voter you are – General elector, NRI elector, or Service elector. If you are an NRI elector or Service elector, know more here.

Step 3: You can enroll either online or in person:

Online

General voters (resident electors in India), first time voters and voters shifting to a new constituency have to fill out Form 6 on the National Voters’ Service Portal (NVSP). The Form will be uploaded online. Read more here.

In Person

You also enroll in person by filling two copies of Form 6 which is also available free of cost in offices of Electoral Registration Officers/Assistant Electoral Registration Officers and Booth Level Officers (BLOs).

If you are filing the application in person, you can fill it:

  • In front of the concerned Electoral Registration Officer / Assistant Electoral Registration Officer; or
  • Send the form by post addressed to him; or
  • Hand the form over to the Booth Level Officer of your polling area.

Step 4: Whether you choose to enrol online or in person, you will need to submit the following documents along with your application form:

Step 5: A BLO will visit the address given in the Form, to verify the details you gave in your application. After the Voter ID Card is ready, the BLO will either send/drop it off to your address or will request you to collect it from the Electoral Registration Office. Generally, it takes around 2 months from the date of application to receive your Voter ID Card. Track your application status on the NVSP.

Step 6: The Electoral Registration Officer issues a notice with the draft of the names of the voters, so that you can object to any of the names. This list will be displayed on the website of the Chief Election Officer (CEO), notice board of Electoral Registration Officer and polling stations. Know more about filing an objection here.

If you require any additional help and support, please see here.  

Read this government resource to know more.